Schedule your first event
Creating an event, choosing who can join and how it runs, and what your members receive.
- events
- members
Events live under Events and Booking in the sidebar. It opens on a month view, with List and Week views beside it, and a Recordings tab.
Before anything else, make sure the Events tab is switched on for members. That is a separate article and it is the thing that catches everyone.
Press New event
Two choices in the menu: Create an event to schedule something, or Instant meeting to open a room right now and share the link.
You can also click any empty day in the month view to start an event on that date.
Fill in the basics
Title, date and time, and how long it runs. Duration is a dropdown from thirty minutes to four hours, defaulting to an hour.
Choose who can join
Four options: Members, Invite only, Anyone with the link, or Paid.
There is also a switch for whether it appears on the Events tab at all, and one for whether members can see who else is going.
Choose how it runs
This is a separate question from who can join, and people conflate the two.
Host in Drry gives you a video room inside your community. Creator plan and up.
Paste a link for your own Zoom or Google Meet. Free on every plan.
In person for a physical place.
Open Options if you need them
Collapsed by default, and it holds: recording, live chat, requiring an RSVP, limiting seats, when reminders go out, whether it repeats, and the timezone.
Reminders default to twenty four hours and one hour before. You can pick up to five from a week ahead down to fifteen minutes.
If you move a published event so close to its start that some of those times have already passed, each person gets one reminder straight away, not one for every missed time.
Repeat can be set while the event is still a draft, even after you have saved it. Once it is published it can no longer be made to repeat, because new dates would reach people already invited, so use Duplicate to run it again (see below). Only the owner or an admin can make a paid event repeat.
Publish
Save draft while you are still working, Publish when it is ready. Publishing is what sends invitations.
An Invite only event can be published with nobody invited. It sends no invitations, and no member can see or join it until you invite people, which you can do any time afterwards. The editor keeps a reminder on the page while the list is empty. An address typed into Invite by email but not yet added is added when you save or publish. If it is not a valid address, the save stops and shows the error rather than dropping it. Nobody is emailed until you publish.
What members get
The event appears on their Events tab. They press I'm going and get a calendar invitation by email, which drops it into Google, Apple or Outlook properly. There is also an Add to calendar button on the page itself.
Then reminders arrive on your schedule, and if you are hosting in Drry they get an email when you actually open the room.
On a paid event
Members do not get a plain I'm going button on a paid event. Their event page shows the price and asks them to buy a ticket, or says Sold out or that tickets are not on sale yet. On the free plan, ticket sales count toward the $500 earnings limit, and at the limit new tickets show as not on sale until the period resets. The join button only appears once they hold one. Add to calendar appears with the ticket. If you require an RSVP first, they register first and the buy step appears after that. You and your admins need no ticket to join your own event.
Selling tickets on any way of running it
You can sell tickets whichever way the event runs: hosted in Drry, in person, or on a pasted Zoom or Google Meet link. A paid event needs a usable price, payments connected, and the event public with its public page switched on. Without those it saves as a members-only event with no price.
With a pasted link, buyers get your link in their ticket email. Drry cannot lock your Zoom or Meet meeting, and the link stays visible wherever it was already visible, including to anyone who receives the event's emails. Anyone who has the link can join, so use a Zoom passcode or waiting room if you need to keep it to ticket holders. Refunds remove access straight away only where Drry holds the door, which is a room hosted in Drry or an in-person event.
Early birds, price changes and codes
On a paid event, the editor has a Price changes list under Price per seat. Each row is a name, a price and a day, and you can add up to five. A row priced below your price per seat is an early bird: it runs until that day, then the regular price takes over. A row priced above it is a price change: from that day on, that is what the event costs. A bar under the rows shows the price over time.
A price change is the ticket price from its day, and people who already bought keep what they paid. An early bird is also listed on the Offers page as an Automatic offer, and only the community owner can add or change one. Admins can change the other price rows, and editors can see them but not change them. Overlapping prices are refused, with the reason.
For a private link, a discount code or a percent off, make an Event ticket offer on the Offers page instead. See Run an offer. The buy box shows the best price a buyer qualifies for, with the regular price struck through, and an offer applies to whatever the price is on the day. The ticket email names what the buyer paid and what they saved. The event's tickets panel has a Sales per price breakdown so you can see how many sold at each price.
See who is going
Hover an event on the calendar, or tap it on a phone, for a quick peek. Under the going and invited counts you see a row of avatars for the people who said yes, and a +N more chip when more people are going than fit. Open the event for the full list. An event with nobody going shows just the counts.
Copy an event
Press Duplicate on the event page, the calendar peek, the list row menu or in the editor. It opens a new event with everything filled in, and nothing is saved until you save. If the original has invitees, Drry asks whether to start with no invites or bring the invite list. Nobody is emailed until you publish the copy.
A copy never takes the RSVPs, tickets, the room, the repeat series or a booking link, and it keeps the original's membership limit so it is never open to people the original kept out.
When someone cannot make it
The confirmation email a person gets when they register or RSVP carries a quiet Can't go link, so they can take their answer back. On an event with a public page, a guest who returns to the page can open Can't make it? under the registration form, type the email they registered with, and be emailed a link to change their plans. Every address gets the same answer on the page, and only an address that is actually on that event's list is sent anything. It is not offered on paid, canceled, ended or unpublished events.
Taking someone off an event
Open the event in your console and look at the Attendees list. The owner and admins get a remove control on each row. Removing someone clears their RSVP or takes them off the invite list, and Drry stops sending them that event's reminders. Nothing is emailed to them, and a calendar entry they already have stays. On an event whose reminders go to your whole community, members still receive those. They can sign up again.
Some rows cannot be removed, and the row says why: anyone on an event that has ended, a person who paid for a ticket (refund the ticket first), someone part-way through buying a seat, the person who booked a session, and the event's host. Editors can see the list but cannot remove people.
Cancel or delete an event
Cancel notifies anyone holding the invite, stops the event showing as upcoming and keeps the RSVP history. Delete notifies them too, then permanently removes the event, its RSVPs, chat and any recordings. Neither can be undone. If people have paid for tickets, Drry tells you how many and asks again, because neither one refunds anyone. If a live automation is built around the event, it warns you that this stops it. On a repeating event, Drry first asks how far it reaches.
If you delete an event while its room is live, Drry closes the room for everyone still in it. The minutes used up to then still count toward your live video usage. If the video service does not answer at that moment, the delete still goes through.
Common questions
Can I invite people who are not members?
Yes, by email, and that needs the Creator plan. On a private event you can also decide whether an invited person still needs a membership to join, which is how free intro calls work.
Do event emails count toward my monthly emails?
Yes, every one, one send per person: invitations, the announcement, reminders, the going-live email, RSVP confirmations and the emails about a session moving or being cancelled. When your emails run out, invitations, the announcement, reminders to an audience, a list or typed addresses, recording shares (booked guests included) and the going-live email to anyone who has not booked and is not a host are skipped; confirmations, changes, reminders to people who said yes and the going-live email to booked guests and hosts keep sending. See Your send allowance.
Can I use my own Zoom link?
Yes, on every plan. Choose Paste a link. If you connect your Google account in the Events settings, Drry can also make a fresh Meet link for each session.
Can I sync these to my own calendar?
Yes. The Calendar sync button leads with Google: connect it and Drry copies your published events and bookings into a calendar named after your community, followed by (Drry), in your Google account, and keeps it up to date as sessions move or are cancelled. For Apple, Outlook or any other app, the same button gives you a private link to subscribe to. That link includes drafts, since it is your planning view, and regenerating it immediately breaks the old one everywhere.
What if I need to cancel?
Cancelling notifies everyone who RSVP'd and updates the entry in their calendar app.
Can I run the same event again?
Yes. Duplicate it, change the date and publish. Repeat cannot be switched on once an event is published, so Duplicate is the way to run a published event again.